Aerospace Contract Administrator

Summary of the Role: 

The Contracts Administrator manages a variety of contracts and orders that incorporate procurement, scheduling, and delivery details from large airframe seals to simple O-rings.   This position will routinely align Defense and Government contracts with internal and external manufacturing sites and will be responsible for supporting contracts and orders via distribution partners as well as direct to the Government. 

Tasks and Responsibilities: 

• Responsible for the review of contracts and orders within a timely fashion to include:
  • Ensure that Trelleborg’s interests and risks are covered with necessary clauses
  • Administrative functions to be performed such as scheduling, part specifications, material requirements, and packaging requirements and contract financing
  • Performs initial price, cost and technical analysis
  • Contract performance for compliance with applicable laws, delivery schedules, payment provisions, contract data reporting requirements, and other contractual requirements
• Monitors RFQ/RFP sources for potential opportunities and leads pertaining to the Defense Aftermarket
• Maintains the requirements library of standard clauses from both the customers and Government entities
• Ensure Contract Review is executed in accordance with AS standards and local procedures in a timely fashion
• Responsible for the procurement of all Trelleborg Sealing Solutions and 3rd party products for resale in support of contracts

• Interface with internal and external customers to proactively resolve contract issues to minimize risk to the organization
• Resolves delivery schedule problems, and negotiates delivery schedule changes
• Responsible for all aspects of customer purchase order review and order entry, including change orders and in accordance with the published customer service guidelines
• Responsible for the setup of all new vendors
• Manage open orders to facilitate on time delivery and scheduling adjustments
• Review and maintain up to date Long Term Contract records to ensure terms and conditions are met
• Perform contract closeouts and Government invoice processing
• Review and maintain associated ISO9000 and AS9100 procedures and work instructions
• Continuously seek and initiate process improvements and job proficiency
• Maintain proficiency in the manipulation the ERP system as it pertains to your areas of responsibility
• Contribute to the shared responsibility of additional administrative duties as required

Education and Experience: 

• Associates Degree or higher 
• Minimum 2 years work experience in handling government contracts or in a related area

Competencies: 

• Good organizational skills and ability to manage multiple issues with attention to detail
• Possess high level of business accumen and ability to address problems in a logical order
• Strong Internet navigation experience
• Excellent written and oral communication skills

Travel: 

• Light travel for training related to position and Trelleborg training (0-10%)

Application: 

Apply Here 

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This position requires the use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR.  ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. Green Card Holder), Political Asylee or Refugee.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disability status.