Contract Administrator

Trelleborg is a world leader in engineered polymer solutions for almost every industry on the planet. And we are where we are because our talents brought us here. By specializing in the polymer engineering that makes innovation and application possible, Trelleborg works closely with leading industry brands to accelerate their performance, drive their business forward—and along the way, shape the industry and progress that will benefit humankind in the exciting years ahead.


Fort Wayne/IN

Summary of Role

The Contracts Administrator manages a variety of contracts and orders that incorporate procurement, scheduling, and delivery details from large airframe seals to simple O-rings.  This position will routinely align Defense and Government contracts with internal and external manufacturing sites and will be responsible for supporting contracts and orders via distribution partners as well as direct to the Government. 


  • Responsible for the review of contracts and orders within a timely fashion to include:
    • Ensure that Trelleborg’s interests and risks are covered with necessary clauses
    • Administrative functions to be performed such as scheduling, part specifications, material requirements, and packaging requirements and contract financing
    • Performs initial price, cost and technical analysis
    • Contract performance for compliance with applicable laws, delivery schedules, payment provisions, contract data reporting requirements, and other contractual requirements
  • Ensure Contract Review is executed in accordance with AS standards and local procedures in a timely fashion
  • Responsible for the procurement of all Trelleborg Sealing Solutions and 3rd party products for resale in support of contracts
  • Interface with internal and external customers to proactively resolve contract issues to minimize risk to the organization
  • Resolves delivery schedule problems, and negotiates delivery schedule changes
  • Responsible for all aspects of customer purchase order review and order entry, including change orders and in accordance with the published customer service guidelines
  • Responsible for the setup of all new vendors
  • Manage open orders to facilitate on time delivery and scheduling adjustments
  • Review and maintain up to date Long Term Contract records to ensure terms and conditions are met
  • Perform contract closeouts and Government invoice processing
  • Review and maintain associated ISO9000 and AS9100 procedures and work instructions
  • Continuously seek and initiate process improvements and job proficiency
  • Maintain proficiency in the manipulation of the ERP system as it pertains to your areas of responsibility

Education and Experience 

  • Associates degree in Marketing, Communication or Business Administration or related discipline required, Bachelor’s degree preferred
  • Minimum of 2 years work experience in handling government contracts or in related area required.
  • Computer literacy (Windows, MS Office, Outlook) required
  • Certifications in Government Contract Management preferred
  • Familiarity with defense contracting a plus


  • Good organizational skills and ability to manage multiple issues with attention to detail
  • Possess a high level of business acumen and ability to address problems in a logical order
  • Strong Internet navigation experience
  • Excellent written and oral communication skills
  • Travel - 5%

Last Application Day


Application Link 

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