Document Controller (Maternity Cover)
Trelleborg is a world leader in engineered polymer solutions for almost every industry on the planet. And we are where we are because our talents brought us here. By specializing in the polymer engineering that makes innovation and application possible, Trelleborg works closely with leading industry brands to accelerate their performance, drive their business forward—and along the way, shape the industry and progress that will benefit humankind in the exciting years ahead.
Its innovative solutions accelerate performance for customers in a sustainable way. In 2022, the Trelleborg Group had annual sales of approximately SEK 30 billion in around 40 countries. The Group comprises two business areas: Trelleborg Industrial Solutions and Trelleborg Sealing Solutions. The Trelleborg share has been listed on the Stock Exchange since 1964 and is listed on Nasdaq Stockholm, Large Cap.
We are looking to recruit a Document Controller (Maternity Cover) to join our Projects Group based at TOUK Skelmersdale.
The successful candidate will have responsibility for for the collation of as-built documentation and day-to-day management of documentation to be issued to customers, using an in-house document control system.
Job Description
Responsibilities
- Adhering to all company policies
- Ensuring customer satisfaction through your interface, where appropriate.
- The successful delivery of all tasks allocated to you.
- Supporting the Projects Team and Engineers, as necessary.
Main Duties
- Creating and issuing supplier document lists
- Update and maintain the data book log
- Create manufacturing data books in line with customer required date as per data book log
- Compile raw traceability records into Manufacturing Record Books in accordance with project requirements
- Work directly with key stakeholders in order to respond to customer comments on as-built documentation and continually develop product knowledge to assist with such comments
- Responsible for ensuring the generation of Certificate of Conformities (CofC’s) using detailed packing lists and technical instructions
- Manage client data book reviews on final inspection including readiness checks
- Issuing of Documents as per Supplier Document List
- Monitoring all document deliverables using the Document Control in-house system
- Attend weekly project meeting and flag any overdue documents against SDL.
- Respond to customer emails and queries in a timely manner
- Interfacing with Project Managers, Quality and Engineering and any other areas of the business when required
- Attend Internal and External Kick-Off Meetings as and when required
- Following TOs’ business processes
- Responsible for meeting critical deadlines
- Provide administrative support to the Project Team
- Carry out such other duties as may be reasonably prescribed by the Company from time-to-time
Candidate Profile
Knowledge, Skills & Abilities
- Highly organised with strong attention to detail.
- Effective communicator and able to build relationships with colleagues at all levels
- Work as part of a strong team
- Understand the need to follow TO’s business processes, rules and policies.
Education
- Grade C GCSE in Maths and English
- Business Administration qualification (desirable)
Successful Experience
- Working within a project-based or administrative environment
- Working towards deadlines
Working Environment
- Office-based
- Involving international travel occasionally for short durations
- Out-of-hours working to accommodate time zone variations
- Virtual leadership and management across different time zones
Last Application Date
Closing date for all applications is Monday 20th July 2020.
All applicants for this position must have the Right to Work in the UK. TOUK are unable to offer visa sponsorship.
No agencies please.
Trelleborg handles the personal data collected whilst managing recruitment and selection activities in accordance with the Trelleborg Group Policy on Data Privacy. Information about how your data is used and the basis for processing your data is provided in the organisation's privacy notice.
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