Administration

Trelleborg is a world leader in engineered polymer solutions for almost every industry on the planet. And we are where we are because our talents brought us here. By specialising in the polymer engineering that makes innovation and application possible, Trelleborg works closely with leading industry brands to accelerate their performance, drive their business forward—and along the way, shape the industry and progress that will benefit humankind in the exciting years ahead.

Trelleborg Polyurethane Products provides innovative polymer-based solutions for key industries within the Defense, Rail and Industry sectors. We are a standalone product area positioned within one of three Business Areas within the Trelleborg Group, who have a total of around 21,200 employees around the world.

We are seeking a Production Coordinator to join our Production Team at our Retford, UK site. Do you approach new challenges with passion and take ownership for your actions? Be the change you want to see and start shaping industry from the inside! You will receive a great benefits and reward package as well as opportunities to grow your career!

Summary of the Role:

As a Production Coordinator you will have direct responsibility for the checking, releasing and monitoring of all documentation related to Production operations, including all transactions within the ERP system (M3) to ensure all departmental needs are met.

Production is responsible for delivering daily production activities within individual manufacturing cells on the production floor. You will support the production activities, contributing to meeting customer needs and achieving standards related to safety, quality, productivity, cost and on-time delivery.

We expect the successful candidate to be responsible for:

• Ensuring accurate and approved information / data is used to create all required production documentation as well as any revisions to documentation
• Maintaining communications between Production & Sales departments and conveying with customers and distributors on a regular basis
• Crosscheck the sales orders with the ERP system (M3) daily & correct / challenge any unclear data
• Review works orders within the ERP system, alongside the PGM daily & plan into production schedule
• Distribute works orders (MO’s) and update schedules
• Transact MO’s – invoices and shipping documents
• Scheduling delivery dates based on knowledge of production schedules, liaising with production staff and the Sales department.
• Arrange couriers for Dispatch and label creation for shipping documents, delivering external communication with customers.
• Ensure shipment information is complete and accurate to assist Despatch
• Participate in monthly stock takes, ensuring preparation work is carried out daily and any corrections highlighted and actioned
• Report any stock losses or adjustments that may be required to the Stock Controller, in a timely manner to ensure any issues/errors are rectified within the same month
• Report and transact any scrap/waste
• When required, maintain the item master and update production structure /labour (BOMs).
• Communicate any purchasing requirements, using accurate paperwork

Education experience we expect to see:

Ideally you will have proven working experience within an administrative role, preferably within a Manufacturing environment

Be able to demonstrate experience in the use of ERP systems with strong IT skills

Proficiencies we would expect:

• Excellent Communication skills at all levels
• Accuracy and consistency
• Follow confidentiality at all times
• Excellent IT software skills - Microsoft Office Suite

Behavioral characteristics:

If you are well organised, detailed, persistent, driven, innovative and able to adapt, don’t delay! Apply today, you could be the person we are looking for!

Trelleborg is an equal opportunity employer! We celebrate diversity and are committed to creating an inclusive environment for all employees. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Trelleborg provides an encouraging environment which offers growth within the company while investing in employee training/education. Our facility is a close and friendly community which allows you to brainstorm your ideas with other colleagues.

Summary of the Role: 

The Contracts Administrator manages a variety of contracts and orders that incorporate procurement, scheduling, and delivery details from large airframe seals to simple O-rings.   This position will routinely align Defense and Government contracts with internal and external manufacturing sites and will be responsible for supporting contracts and orders via distribution partners as well as direct to the Government. 

Tasks and Responsibilities: 

• Responsible for the review of contracts and orders within a timely fashion to include:
  • Ensure that Trelleborg’s interests and risks are covered with necessary clauses
  • Administrative functions to be performed such as scheduling, part specifications, material requirements, and packaging requirements and contract financing
  • Performs initial price, cost and technical analysis
  • Contract performance for compliance with applicable laws, delivery schedules, payment provisions, contract data reporting requirements, and other contractual requirements
• Monitors RFQ/RFP sources for potential opportunities and leads pertaining to the Defense Aftermarket
• Maintains the requirements library of standard clauses from both the customers and Government entities
• Ensure Contract Review is executed in accordance with AS standards and local procedures in a timely fashion
• Responsible for the procurement of all Trelleborg Sealing Solutions and 3rd party products for resale in support of contracts

• Interface with internal and external customers to proactively resolve contract issues to minimize risk to the organization
• Resolves delivery schedule problems, and negotiates delivery schedule changes
• Responsible for all aspects of customer purchase order review and order entry, including change orders and in accordance with the published customer service guidelines
• Responsible for the setup of all new vendors
• Manage open orders to facilitate on time delivery and scheduling adjustments
• Review and maintain up to date Long Term Contract records to ensure terms and conditions are met
• Perform contract closeouts and Government invoice processing
• Review and maintain associated ISO9000 and AS9100 procedures and work instructions
• Continuously seek and initiate process improvements and job proficiency
• Maintain proficiency in the manipulation the ERP system as it pertains to your areas of responsibility
• Contribute to the shared responsibility of additional administrative duties as required

Education and Experience: 

• Associates Degree or higher 
• Minimum 2 years work experience in handling government contracts or in a related area

Competencies: 

• Good organizational skills and ability to manage multiple issues with attention to detail
• Possess high level of business accumen and ability to address problems in a logical order
• Strong Internet navigation experience
• Excellent written and oral communication skills

Travel: 

• Light travel for training related to position and Trelleborg training (0-10%)

Application: 

Apply Here 

Please right click the link to open in a new tab 

This position requires the use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR.  ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. Green Card Holder), Political Asylee or Refugee.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disability status.

Summary of the Role:

The Customer Support Coordinator (CSC) is responsible for providing and achieving outstanding customer service and total satisfaction to existing and prospective customers while building positive customer relationships to help enable development of new business opportunities.  The CSC is the foundation for customer support providing a source for initial contact for customers.  The CSC is responsible for customer order and quote management to include contract review, price analysis, delivery performance, and general reporting.  This position at times may need to source and purchase product from internal and 3rd party suppliers.

The CSC works with Logistic and Manufacturing facilities as well as supports Sales Engineers(SE), Application Engineers(AE), Customers Support Account Leads (CSAL), and Management to achieve their goals and KPIs. As a result of the large team, they often have multiple tasks competing for their time requiring excellent organizational and communication skills.

Tasks and Responsibilities: 

The CSC can have a variety of tasks and responsibilities that may include but are not limited to:

Customer Management:

• Ensure contract review is executed in accordance with AS standards and local procedures in a timely fashion
• Evaluate customer orders and demand against supplier deliveries in order to meet and exceed OTD targets
• Interface with internal teams and external customers to proactively resolve customer complaints
• May be required to source and purchase product from internal and 3^rd party sources to fulfil customer requirements

Communication:

• Understand and communicate changes to customer demand and requests as needed across the organization. Liaise with Hub, Supply Chain Management (SCM), Project Manager (PM), and Factory departments to ensure that all activities are aligned with Trelleborg and the Customer’s KPIs
• Resolve delivery schedule problems and negotiate delivery schedule changes

Hub Operations: 

• Work with the BPM and AHA tools to implement a continuous improvement culture to increase efficiencies and profitability by identifying potential improvements to the internal work processes
• Provide proactive communication, analysis, and problem solving to team members

Administrative:

• Work with logistics facilities to continuously improve transit and delivery times and satisfy or exceed customer OTD targets.
• Ensure full compliance with the Quality Management Systems (QMS) and Standard Operating Procedures in accordance with AS9100.

Education and Experience: 

• Minimum 1 yr. Customer Service experience required
• Associate degree strongly preferred
• Bachelor’s degree a plus
• Knowledge of basic business sales and marketing practices preferred
• Experience in the Aerospace, Sealing, or Polymer industry is beneficial
• Familiarity with AS9100 quality requirements is beneficial
• Familiarity with order management is beneficial

Competencies: 

• Strong written and verbal communication skills
• Strong people and relationship building skills
• Customer driven with a positive, professional, determined attitude
• Strong organizational skills with the ability to multi-task with attention to detail and accuracy
• Basic math skills (addition, subtraction, margin calculations)
• Proficient in the use of Microsoft Office Word and Excel
• Proficiency in the use of business operational software (Oracle JDEdwards, SAP) is beneficial
• Adapting to customer and supplier websites for orders, updates, changes, etc.

This position requires the use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR.  ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. Green Card Holder), Political Asylee or Refugee.

Application: 

Last Application Date 04/01/2023

Apply Here 

Please right click the link to open in a new tab 

Summary of Job:

The Customer Support Coordinator (CSC) is responsible for providing and achieving outstanding customer service and total satisfaction to existing and prospective customers while building positive customer relationships to help enable development of new business opportunities.  The CSC is the foundation for customer support providing a source for inital contact for customers.  The CSC is responsible for customer order and quote management to include contract review, price analysis, delivery performance, and general reporting.  This position at times may need to source and purchase product from internal and 3rd party suppliers.

The CSC works with Logistic and Manufacturing facilities as well as supports Sales Engineers(SE), Application Engineers(AE), Customers Support Account Leads (CSAL), and Management to achieve their goals and KPIs.  As a result of the large team, they often have multiple tasks competing for their time requiring excellent organizational and communication skills. 

In some situations, the CSA may handle accounts within a team or solo.  As a result, they may be required to perform additional duties as needed to support accounts.    

Tasks and Responsibilities: 

The CSC can have a variety of tasks and responsibilities that may include but are not limited to:

Customer Management:

• Ensure contract review is executed in accordance with AS standards and local procedures in a timely fashion
• Evaluate customer orders and demand against supplier deliveries in order to meet and exceed OTD targets
• Interface with internal teams and external customers to proactively resolve customer complaints
• May be required to source and purchase product from internal and 3^rd party sources to fulfil customer requirements

Communication:

• Understand and communicate changes to customer demand and requests as needed across the organization. Liaise with Hub, Supply Chain Management (SCM), Project Manager (PM), and Factory departments to ensure that all activities are aligned with Trelleborg and the Customer’s KPIs
• Resolve delivery schedule problems and negotiate delivery schedule changes
• Work with the BPM and AHA tools to implement a continuous improvement culture to increase efficiencies and profitability by identifying potential improvements to the internal work process
• Provide proactive communication, analysis, and problem solving to team members

Administrative:

• Work with logistics facilities to continuously improve transit and delivery times and satisfy or exceed customer OTD targets.
• Ensure full compliance with the Quality Management Systems (QMS) and Standard Operating Procedures in accordance with AS9100.

Education and  Experience:

• Minimum 1 yr. Customer Service experience required
• Associate degree strongly preferred
• Bachelor’s degree a plus
• Knowledge of basic business sales and marketing practices preferred
• Experience in the Aerospace, Sealing, or Polymer industry is beneficial
• Familiarity with AS9100 quality requirements is beneficial
• Familiarity with order management is beneficial

Competencies: 

• Strong written and verbal communication skills
• Strong people and relationship building skills
• Customer driven with a positive, professional, determined attitude
• Strong organizational skills with the ability to multi-task with attention to detail and accuracy
• Basic math skills (addition, subtraction, margin calculations)
• Proficient in the use of Microsoft Office Word and Excel
• Proficiency in the use of business operational software (Oracle JDEdwards, SAP) is beneficial
• Adapting to customer and supplier websites for orders, updates, changes, etc.

Travel:

• The CSC position is a local position.
• Limited travel requirements will be 0%-10% of the time per year.
• Travel may be required internationally; candidate must be able to travel outside of the US without restrictions.

Application: 

Last Application Date: 04/01/2023

Apply Here 

Please right click the link to open in a new tab 

Hej - og tak fordi du kigger forbi - det tyder på, at du har fattet interesse for os, hvilket vi er rigtig glade for.

Om du ønsker at arbejde i produktionen eller i vores administration, vil vi rigtig gerne høre fra dig.

Hvis du søger et job i produktionen, skal du gå ud af denne annonce og i stedet finde det opslag, der hedder ”Søg uopfordret i Produktionen hos TSS Helsingør”.

Lidt om os
Trelleborg Sealing Solutions Helsingør får biler til at yde mere, fly til at lande stabilt og gravkoen til at bryde igennem det umulige, for vi er 350 engagerede kolleger, der er specialiserede i udvikling og produktion af tætningssystemer til højteknologiske virksomheder inden for hydraulik-, bil-, fly-, skibs-, olie- og maskinindustrien. 

Vi tror på, at arbejdsglæde ikke kommer af sig selv – til gengæld tror vi også på, at den både smitter og skaber engagement omkring sig. Så vi forventer (både af os selv og af dig), at vi sammen skaber et miljø, hvor arbejdsglæden er i højsædet side om side med kvalitet, ansvarlighed og engagement.

Vi tror på, at vores samlede perspektiver, vores samlede kompetencer, vores samlede viden og vores fælles ambitioner er vores styrke - men vi ved også, at vi hele tiden skal arbejde på at blive bedre til bruge hinanden, til at tale ærligt og konstruktivt, til at sige til og fra, til skabe forbedringer og til at være modige.

Administration
Vi har relativt få og specialiserede roller i vores administration, og vi arbejder kontinuerligt på at skærpe vores samarbejde på tværs af afdelinger.

Skriv i overskriften, hvad det er for en type stilling, du søger - så har vi lettere ved at dirigere din ansøgning i rigtig retning.

Praktik, skoleforløb og andet
Vi forsøger at tage så mange som muligt ind, men for os er det vigtigste, at begge parter får noget ud af forløbet, derfor må vi desværre også ofte sige nej tak, fordi vi enten ikke har opgaverne, ressourcerne eller kompetencerne inden for et givent område. Husk derfor også at fortælle, hvad du ønsker at opnå med en praktik eller lign.

Gældende for alle ansøgninger
Fortæl om, hvordan du vil bidrage til at gøre TSS til en endnu bedre arbejdsplads, og hvordan du skaber arbejdsglæde for dig selv og dine kollegaer. Vi håber selvfølgelig, at dine tidligere arbejdsgivere og kolleger giver dig ret :)

Vi vender tilbage, såfremt vi finder noget - indtil da må du nøjes med vores 1. bekræftelsesmail og et "Tusind tak" for din interesse.

Vi beholder ansøgninger i 6 måneder fra modtagelsen. Herefter slettes de. Så ønsker du fortsat at være i vores jobbank, skal du desværre oprette dig igen. Trods det ekstra besvær er vi således sikre på, at dem, der er i Jobbanken, er aktive og interesserede, samt at vi overholder lovgivningen, men vi beklager det ekstra besvær for dig.

Held og lykke med jobsøgningen.

Masser af hilsner fra

Anja Berlin
HR-chef